SOCIAL SECURITY GADSDEN: May be the NEW Social Security Verification System "SSNVS" Making Existence Simpler for Companies?

Wednesday, February 25, 2015

May be the NEW Social Security Verification System "SSNVS" Making Existence Simpler for Companies?

May be the NEW Social Security Verification System "SSNVS" Making Existence Simpler for Companies?

The Social Security Administration recently (finally) created a database that employers can access to verify that the SSN number of an employee is accurate.

Regrettably, like the majority of things in existence, it isn't that easy. Below, we provide you with the details concerning the SSNVS program:

Q: Who are able to connect to the SSNS system and "verify" a ssn is accurate?

A: The SSNVS (Ssn Verification System) supplied by the Social Security Administration is mainly meant for companies, although the product is available to 3rd party companies that handle the wage confirming duties or perform an administrative function proportional towards the annual wage confirming duties of hired employees.

Q: Can the machine be utilized within the pre-employment screening stage to discount candidates which are using false or any mistakes?

A: No. It's presently illegal to make use of the SSNVS plan to verify SSNs of potential new employs or potential companies.

Q :  When can one (the business) make use of the SSNVS system without breaking what the law states?

A: You may use the SSNVS system when planning the W-2 (Wage and Tax Statement) for any new (or current) worker. A present worker is understood to be "an individual who has gotten and recognized employment offer." Similar rules affect companies. It can't be utilized for a screening tool.

Q: Let's say I operate a new employee's SSN through SSNVS also it returns like a "Mismatch"?

A: The primary factor to bear in mind is you CANNOT take punitive action from the worker according to any response in the SSNVS system. Which means you CANNOT lay-off, suspend, fire or else discriminate against an worker in line with the information you obtain.

Q: So what can or must i do inside a SSN "Mismatch" situation?

A: First, it is best to make certain you didn't create a typographical error. Next, request to determine the employee's Social Security card to make sure they provided the right information. If no errors seem to exist, your best choice would be to request the worker to make contact with their local Social Security office. A nearby Social Security Administration office should have the ability to give them a confirmation letter the SSN on their own card is accurate. You will want to retain this letter for just about any needed proof for that IRS in the future. Remember, you shouldn't base any disciplinary action from the outcomes of the SSNVS search itself. Keep good records, notes, etc associated with a communication between your worker if there's an problem and a visit to the SSN Administrative office is needed.

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